This is the full operating plan for an eight-day Premium delegation. Essential and Standard groups follow the same structure over a shorter stay. Final timings are confirmed with your coordinator four weeks before arrival.
Hotels
Conference hotel (Santa Clara)
Nights 1–6
Four-star hotel within walking distance of the conference venue. Twin and single rooms at the negotiated delegation rate, daily hotel breakfast included.
San Francisco downtown hotel
Night 7 (Premium only)
Optional final night downtown for groups taking the extension day, with an early morning transfer to SFO.
Transportation
- • Group arrival and departure transfers between San Francisco International (SFO) and the hotel
- • Private coach with an English-speaking guide on every programme day
- • Walking transfers between the hotel and the conference venue
- • Caltrain or coach for university and company visits, arranged per itinerary
Meals
- • Daily breakfast at the hotel is included for every delegate
- • Conference catering (coffee breaks) is included on both conference days
- • Lunches and dinners are not included — the guide reserves restaurants near each stop
- • Dietary requirements collected at delegate registration are shared with venues in advance
Daily schedule
Eight-day Premium programme.
- Day 1Arrival and welcomeArrival day
- All dayGroup arrivals at SFO, meet-and-greet at the terminal
- 15:00Hotel check-in and rest
- 18:30Delegation orientation and welcome gathering
- Hotel
- Conference hotel, Santa Clara
- Transportation
- Private SFO transfer
- Meals
- Hotel breakfast from day 2; welcome refreshments provided
- Day 2AI Healthcare Conference — day oneConference day one
- 07:30Breakfast at the hotel
- 08:30Registration and badge collection
- 09:00Keynotes, clinical AI sessions and panels
- 17:30Evening networking reception
- Hotel
- Conference hotel, Santa Clara
- Transportation
- Short walk to the venue
- Meals
- Breakfast included; conference coffee breaks included
- Day 3AI Healthcare Conference — day twoConference day two
- 07:30Breakfast at the hotel
- 09:00Workshops and implementation tracks
- 13:30Startup competition finals and poster walk
- 16:30Closing keynote and delegation certificates
- Hotel
- Conference hotel, Santa Clara
- Transportation
- Short walk to the venue
- Meals
- Breakfast included; conference coffee breaks included
- Day 4Stanford and a corporate visitProgramme day
- 08:00Departure by coach
- 09:30Stanford campus tour and guest lecture
- 14:00Sector-matched company visit (health tech, imaging, cloud or medtech)
- 17:30Return to the hotel
- Hotel
- Conference hotel, Santa Clara
- Transportation
- Private coach with guide
- Meals
- Breakfast included; lunch stop at own cost
- Day 5Innovation ecosystemProgramme day
- 08:00Departure to Berkeley
- 10:00UC Berkeley campus visit and research ecosystem talk
- 14:30Computer History Museum and Intel Museum
- 18:00Free evening in Santa Clara
- Hotel
- Conference hotel, Santa Clara
- Transportation
- Private coach with guide
- Meals
- Breakfast included; lunch and dinner at own cost
- Day 6San Francisco dayProgramme day
- 08:30Departure to San Francisco
- 10:00Golden Gate Park, Japanese Tea Garden and Conservatory of Flowers
- 13:30de Young Museum or California Academy of Sciences
- 16:00Golden Gate Bridge viewpoints and downtown free time
- Hotel
- Conference hotel, Santa Clara
- Transportation
- Private coach with guide
- Meals
- Breakfast included; meals in the city at own cost
- Day 7Investor meetings or a day tripExtension day (Premium)
- 09:00Santa Clara University visit
- 11:30Investor or accelerator meeting for founder delegations
- 14:00Napa Valley or Monterey day trip on request
- 19:00Farewell gathering
- Hotel
- San Francisco downtown hotel
- Transportation
- Private coach; transfer to San Francisco
- Meals
- Breakfast included; farewell gathering refreshments provided
- Day 8DepartureDeparture day
- 07:00Breakfast and hotel check-out
- 08:30Group transfer to SFO
- Hotel
- —
- Transportation
- Private SFO transfer
- Meals
- Breakfast included